Free Irish VAT invoice generator

How to create an invoice for Ireland

1. Check the region and currency. The editor opens with Ireland defaults: EUR, VAT presets and the right date and number format. Change the currency in the settings if you bill in another one.
2. Add your business details. Enter your name, address and VAT number and cro no.. Upload a logo if you have one. Save it as a business profile so you can reuse it next time.
3. Add the client. Fill in the customer’s name and address and their customer vat no. where it applies. Saved clients are stored in your browser for next time.
4. Add line items and tax. Describe each item, enter quantity and rate, and choose a VAT preset or set your own rate. The totals update as you type, and you can switch between tax-exclusive and tax-inclusive prices.
5. Check the checklist and terms. Open the compliance checklist to see which required fields are still empty, then choose payment terms, add bank details and notes.
6. Pick a template and colour, then export. Choose one of the 15 templates and colour themes, then download the PDF, use Print / Save as PDF, or export a PNG. Everything is created in your browser.

The Irish VAT invoice in context

If your business in Ireland is registered for VAT, an invoice to another VAT-registered business is the document your customer uses to reclaim VAT, so the Revenue Commissioners (Irish Tax and Customs) specify what it must show. Ireland follows the EU VAT Directive, with Irish rules in the Value-Added Tax Consolidation Act 2010. The result is a list that will look familiar if you have seen invoices from other EU countries, with a few Irish features such as the CRO number for companies and the unusual number of reduced rates.

If you are not VAT registered, you do not charge VAT, and a plain invoice is enough. The generator’s default is the euro, Irish-style day-month-year dates and A4 paper. It does not use a special Irish language mode, but you can rename every label under Customise labels if you want a bilingual document.

Information required on a VAT invoice in Ireland

Revenue’s guidance on information required on a VAT invoice includes the following, and the editor’s checklist tracks them:

• Date of issue and unique sequential number
• Supplier name, address and VAT number
• Customer name and address
• Description, quantity and unit price
• VAT rate and VAT amount, total excluding and including VAT

Other details worth adding

• The date of supply, if it differs from the invoice date.
• Your customer’s VAT number for cross-border B2B services and for goods supplied to other EU countries.
• A reference to the exemption or reverse charge if you do not charge VAT. For B2B services to another EU member state, the standard wording is “Reverse charge – VAT to be accounted for by the customer”. Article 196 of Directive 2006/112/EC is commonly cited in addition.
• Your CRO number if you are a company.

Revenue also expects invoices to be issued within a time limit after the supply. The usual rule requires a VAT invoice to be issued by the 15th day of the month following the month of supply, but check the current Revenue guidance for your case.

Irish VAT rates and registration thresholds

Ireland has a remarkable number of rates. The standard rate is 23%. A reduced rate of 13.5% applies to items such as fuel, building services and some repairs. A second reduced rate of 9% applies to a short list including newspapers, e-books and, from 1 July 2026, restaurant, catering, hot takeaway and hairdressing services, as set out in Revenue’s rate pages. There is also a zero rate for many foods, children’s clothes and some books, and a range of exempt supplies. Because the lists change from time to time, always check the current VAT rates page on revenue.ie before choosing one.

VAT registration is compulsory if your turnover from the supply of goods exceeds €85,000, or from services exceeds €42,500, in a 12-month period, or is expected to exceed 75% of the threshold in a calendar year. You must register within 30 days of passing the threshold. These figures come from Revenue’s thresholds page, which you should read for the exact test.

For quick sums use the VAT calculator, which has the Irish rates built in.

A worked example with mixed rates

Seán is a VAT-registered carpenter in Cork. He builds a bespoke wardrobe (supply of goods, 23%) and fits it, and also repairs a window frame (13.5%, subject to Revenue’s classification). The editor’s mixed-rate preset provides one VAT column per rate, and each line gets a tick box for the rate that applies.

The invoice shows each rate and the VAT per rate. Seán adds his VAT number, the date of supply and a payment reference.

Selling to other EU countries and e-invoicing

When an Irish VAT-registered business supplies services to a business customer in another EU member state, the place of supply is usually the customer’s country. In that case you normally charge no Irish VAT, and the customer accounts for VAT under the reverse charge. Show both VAT numbers and the reverse-charge mention. You may also need to file a VIES return, so ask your accountant. Selling goods across borders has separate rules for intra-Community supplies. The EU invoice generator and the reverse-charge guide explain more.

Revenue has set out a phased plan for mandatory e-invoicing, starting with large corporates in November 2028 and a requirement for all businesses to be able to receive structured e-invoices. A PDF created here is a normal invoice, not a structured e-invoice, so this tool will not satisfy those mandates when they apply. See our e-invoicing timeline and the Revenue pages for the latest dates.

Late payments and record keeping

Ireland’s European Communities (Late Payment in Commercial Transactions) Regulations 2012 give businesses a statutory right to interest on late commercial payments, set by reference to the European Central Bank’s reference rate plus eight percentage points, unless the contract says otherwise. Check the current rate and the compensation rules on the Department of Enterprise pages before you claim.

Revenue requires you to keep VAT records, including invoices, for six years. See our retention guide.

Mistakes to avoid

• Using the standard rate when your supply belongs at a reduced rate, or the reverse. Check Revenue’s list.
• Omitting the VAT number or issuing a VAT invoice before registration is effective.
• Forgetting the reverse-charge wording on B2B services to other EU countries.
• Skipping sequential numbers. Use a simple series and issue a credit note to correct errors.
• Failing to show the VAT rate and amount per rate when you mix rates.

Getting paid faster in Ireland

Irish businesses mostly pay by SEPA credit transfer, so show your IBAN and BIC on the invoice and give the customer a payment reference such as the invoice number. Agree the payment term in writing before you start and state a precise due date on the invoice. Where you have a regular client, ask whether they have an accounts-payable cut-off day: if invoices received before the 20th are paid at month end, invoice on the 19th, not the 25th.

For bigger projects, split the work into milestones and invoice each when complete. Show any deposit received as a payment on the final invoice, so the balance due is obvious. If you are VAT-registered, include the VAT number and show the rate and amount per line so the client can reclaim the VAT without a query.

When a payment is late, send a reminder the day after the due date. If a business customer still does not pay, you may be entitled to interest and recovery costs under the late payment rules, but check the current regulations and the contract terms before you quote an amount. Our guide to late fees and interest explains the steps in order.

Glossary

Revenue

The Irish tax authority, Revenue Commissioners.

VIES

The EU system for validating VAT numbers and reporting cross-border B2B supplies.

CRO

Companies Registration Office.

Intra-Community supply

A supply of goods from one EU member state to a VAT-registered business in another.

Related topics

• Irish invoice template
• VAT invoice Ireland
• 23% VAT
• 13.5% VAT
• reverse charge Ireland
• sole trader invoice Ireland
• CRO number
• Revenue invoice requirements
• euro invoice PDF